School management, built for Nigerian schools

Run your school on one platform, not six notebooks, three WhatsApp groups, and a filing cabinet.

Pensbase gives your school its own branded portal to manage from admission to post-graduation. Admissions, timetables, attendance, results, transcript, staff attendance, school shop and fees, all in one secure, easy-to-use platform.

Book a DemoSee How It Works

Go live in three steps · Onbaord · Customize · Launch

Pensbase dashboard on a school's own subdomain
CRESTParent Portal
Chidi Okafor
JSS 2A · 2ND TERM
ATTENDANCE
97%
FEES DUE
₦45,000
Pay now
TimetableMON
The problem

Every school runs on the same broken workflow

A school office desk buried in scattered paper records
Without Pensbase
With Pensbase
High cost of printing, buying and maintaining record books
One digital platform, records online, accessible everywhere.
15 meetings to trace one problem, another 10 to solve it.
Full overview of your school's operations; trace problems in seconds, our team delivers a solution within 24 hours.
Multiple WhatsApp groups, 100s of record books, 1000s of loose sheets.
Every student, staff, and school record in one searchable platform.
Forms lost or scattered across spreadsheets.
Online forms with live status tracking.
Timetables built by hand, clashes discovered too late.
Timetables built and published in minutes, clash-free.
Report cards typed from scratch each term.
Scores entered once, report cards and transcripts generated automatically.
Cash tracked in a notebook prone to errors and conflicts.
Every payment, cash or online, recorded with a live balance
Parents in the dark until report card day
Parents see attendance, fees, and results in real time
Depending on multiple Excel files prone to conflicts
One shared source of truth, always up to date, no version conflicts
Platform foundation

One system. Every role. Your school's own space.

01

Your Own Branded Portal

A dedicated subdomain (yourschool.pensbase.com) with your logo, brand color, and public homepage.

02

Role-Based Access

Proprietor, Head Teacher, ICT Admin, Bursar, Teacher, Class Teacher, and Parent each see only what their role permits, enforced from ground up.

03

Invitation-Only Accounts

No open sign-up for staff; every account is created by someone above them in the hierarchy.

04

Real Data Isolation

Student, financial, and academic records isolated at the all levels (Row-Level Security), not just hidden by app screens.

Everything your school needs

One platform, every part of school life

01

Admissions & Enrollment

5 CAPABILITIES
Online applications with status tracking (pending → approved → accepted, plus clarifications, rejections, withdrawals)
Admission windows with capacity limits that auto-close
Walk-in admissions for families without accounts
Bulk student migration from Excel with duplicate detection and preview-before-commit
Legacy admission numbers preserved for migrated students
ADMISSIONS & ENROLLMENT
The Admissions console, showing applications across every status — approved, needs more info, rejected, pending, and accepted
Security & trust

Your school's records stay your school's records

Database-level isolation via Row-Level Security
Server-enforced permissions for every role
Invitation-only access, no open registration surface
Full audit trail on finances — reversals, never silent edits
Idempotent payment handling — no duplicate charges from attempts
HOW ISOLATION WORKS
orbislabs.pensbase.com
LOCKED
crescentview.pensbase.com
LOCKED
unitycollege.pensbase.com
LOCKED
NO CROSS-SCHOOL READS
One Pensbase platform
ROW-LEVEL SECURITY
Who it's for

Every role in the school, with its own view

School staff working together around a laptop

Proprietors

See your whole network from one console.

Head Teachers

Control calendars, admissions, and timetables without spreadsheets.

ICT Admins

Manage bulk imports and staff access without touching a database.

Bursars

Reconcile payments with a full audit trail.

Teachers

Enter scores and view timetables for their own classes only.

Parents

See attendance, fees, timetables, and applications from one account.

How it works

Live in three steps

01

Onboard

Your school is provisioned with its own subdomain.

02

Customize

Add branding, grading scale, fee structure, timetable, or migrate existing records via Excel.

03

Launch

Staff are invited, parents start applying and logging in, your school is live.

Pricing

Simple pricing, built for schools of every size

Tier 1
₦100,000
one-time setup
Setup and onboarding
1 live demo
Two training / workshop sessions
Continuous support
Bug and technical fixes
Most popular
Tier 2
₦200,000
one-time setup
Everything in Tier 1
School website OR biometric staff attendance
Feature requests
Tier 3
₦300,000
one-time setup
Everything in Tier 1
Both school website AND biometric staff attendance
Feature requests

Aside from the setup cost above, Pensbase charges per student, based on the resources and features your school uses.

Get a Quote
Why choose us?

Because we're partnering with you throughout the journey

Onboard your school with you

Our dedicated team supports you every step of the way to a successful onboarding onto the platform.

No hidden or maintenance fees

You only pay for what we agree on, no maintenance fees, no extra charges.

We listen to you

One team listens to understand your pain points, another builds the solution, often within 24 hours.

Continuous support from us

So you can stay focused on teaching, we're on hand with technology support, on demand.

FAQ

Questions proprietors ask us

Your school deserves better than a filing cabinet

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